The Hague, October 2006

Dear Participants,

January 2007 marks the 39th Annual Session of The Hague International Model United Nations (THIMUN) and the 9th session of the THIMUN Youth Assembly.

Please read the enclosed information and instructions very carefully. Following them will ensure a smooth running of our and your preparations and will make the upcoming session of THIMUN another big success.

Pre-Conference lobbying

For pre-conference lobbying purposes THIMUN encourages all participants to register on the THIMUN Discussion Forum Site http:/www.thimun.org/forum.  There will be separate sections to discuss the issues on the agenda of THIMUN 2007. The forum will be operational as of the beginning of November at the latest.

MUN-Directors’ Assignment Form

Please fill in and return the MUN-Directors ‘Assignment Form by 17 November 2006. We try to assign  MUN-Directors listed on form II at least one task and it is very helpful if you could let us know in which area you would prefer to work. If you are coming with more than one MUN-Director, please photocopy the form and fill in a separate form for each person. The MUN-Directors’ assignment form may either be faxed or mailed. Please use fax number 0031 70 356.27.75. 

Badges

Under our download section, soon you will be able to download the badge forms. Those who get our mailing will receive a paper copy. This form has to be filled in for all participants, regardless of their assignment (e.g. delegate, MUN-Director, Student Officer etc.). Please follow the instructions on the form closely. Later in the THIMUN office the photos will be transferred from the forms onto the actual badges, which will be handed out to you at registration in January 2007. Please remember that the THIMUN ID Badge is the primary means of identification for all participants, proof of a delegate’s credentials and a HTM Public Transport Ticket. The enclosed form should be returned to us for processing by 17 November 2006. Please read the following instructions carefully before completing the forms.

Instructions for completing and returning the Badge Forms.

1. The names on the Badge Form must match those on Form II, if any changes are made to the names on Form II, please indicate clearly on the Badge Form.
2. Each student is assigned to one specific Council, Sub-Commission, GA Committee, Special Conference or Advisory Panel.
3. For MUN-Directors, chaperones and student officers, please fill in those functions and do not forget to send in their photos as well.
4. Photocopy the form for the right number of participants your school wants to register for the Conference.
5. Photographs should be trimmed to fit in the frame and stuck with glue. Do not use tape or staples.
6. Under no circumstances send loose photographs to THIMUN unless instructed otherwise.
7. Under no circumstances try to fax or e-mail the badge forms. They MUST be mailed.
8. All changes made after sending the Badge Form back must be notified immediately to the THIMUN office. Please remember that changes to assignments will cost Euro 30.00 for each new badge made. Therefore switching students within delegations will cost you twice Euro 30.00. We will only charge Euro 30.00, however, for making a badge for a new participant substituting for some-one who has had to drop-out.

Finally, if you require additional badges e.g. for additional MUN-Directors or chaperones, please inform the office as soon as possible. We will advise you of further procedures.

 
FORM II.

Instructions for filling in Form II online, will be posted on our website.

Form II may of course also be faxed or mailed. If you fax or mail, please use bold letters in black ink or use a typewriter as THIMUN cannot take responsibility for misspellings on badges or certificates. Please use fax number 0031 70 356.27.75.

Please clearly mark the head of your delegation (ambassador) on the form II.

Student Officers, ICJ members, MUNITY Press Team and Advisory Panel.

Lists of those selected for Student Officer, International Court of Justice, MUNITY and the Advisory Panel on the Questian of Kosovo positions are enclosed with the paper mailing and are also available on our website. Please note that members of the Student Officer Executive Committee will not be charged any fee, all others will be charged the full delegate fee or Euro 170.00. All such students must be listed on the back of FORM II under “other participants” with their appropriate title.

Handicapped Students

Please contact the THIMUN Office as soon as possible if any of your students are in wheelchairs or have other ambulatory problems so that we can try to accommodate them when making seating plans.

THIMUN Workshops

THIMUN will again organize a number of workshops to train, inform and advise participating students:

1. Workshop on international negotiations.
2. Chair workshops for THIMUN Delegates who would like to learn how to chair a committee.

Place and time will be announced at registration where tickets will also be available.

THIMUN Youth Assembly

THIMUN is still accepting applications for the ninth Session of the Youth Assembly which will be held simultaneously with the THIMUN Conference in the Hague. Applications must be made online. For further information, please see the Youth Assembly website: www.youthassembly.org.

Sightseeing trips

During the 2008 Conference sightseeing trips are being organized for MUN-Directors: we have planned trips to Leiden and to the Peace Palace in The Hague. You can register at the beginning of the Conference. Only a limited number of places are available.

If you plan sightseeing trips alone or with your students before of after the Conference or on the afternoon of Wednesday 24th January,  ITO Special 2000 will be able to arrange any sightseeing trip with a professional guide as well as appropriate accommodation. For further information please contact Georg at thimun@itotours.nl or at telephone 0031 70 382.2000.

VISA Applications

THIMUN can send you a formal invitation for the purposes of visa applications, if required. In your request please clearly state name, date of birth, nationality and passport number and date of issue for those students that need visa.

I would like to take this opportunity to wish you every success in preparing your students for what promises to be yet another successful Conference.

Looking forward to meeting you in January 2006 and please check our website regularly for updates and further information.

 

Yours sincerely

Irene Crépin
Managing Director
THIMUN Foundation